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Guide to Fundraising

There are some things that you need to think about when raising money for a charity – in particular if it is going to be a big event.

  • Is the event safe and legal for everyone taking part?
  • Do you have the right permissions for the event?
  • Are their any risks? If so, how will you mitigate them?

Here are some other things to think about when organising a fundraising event. If you have any questions please contact Sarah Wright who will be more than happy to help.

Sponsors

Do you know somebody that would like to advertise on the site? Contact Sarah Wright if they would like to access the various members of The Stuart Feakins Trust. Different sponsorship packages are available in terms of the internet site, e-mail alerts and event sponsorship. If you feel an organisation would benefit from partnering The Stuart Feakins Trust send their contact details to Sarah.

Keep it Legal

There are many sources of information and advice. Local councils, Police, Trading Standards Offices, and The Council for Voluntary Action may all be able to offer advice and support, depending on what you’re planning to do. If you describe your intentions and explain who is likely to attend, these organisations should be able to advise you. Or try your local library – or the internet.

There are many rules and regulations that govern the running of activities which involve the general public. You are responsible for ensuring that any activity you organise in aid of your fundraising for The Stuart Feakins Trust complies with the law. The Stuart Feakins Trust cannot accept liability for activities run in its name.

Seeking advice and permission – a checklist

Contact your local council for any necessary permissions, licensing, trading standards, and health and safety issues and contact your local police if you are planning an event in a public place. For example, if the event is to be held on public roads, or if it could cause traffic disruption.

Street and house-to-house collections

You need a licence from your local authority to collect funds on the street – in any public place, or house-to-house. It is illegal to collect funds in this way without a licence. Most local authorities publish information about how to get a licence on their websites. You should allow at least two months to obtain one.

If you’re collecting on private property, such as in a pub or supermarket, you must obtain permission in writing from the owner or manager. And when you’re collecting, you must always have a copy of the licence or written permission with you. Anyone who’s collecting on your behalf must be aged 16 or over. (So must you!)

Please do not pressurise people to donate – and please do not act in a manner that might damage The Stuart Feakins Trust’s reputation (or even your own!).

Collection boxes/buckets/tins

All donations should be placed in a sealed container. The seal on the collecting box may be a lock, self-adhesive paper, or some other device – just as long as it provides a means of easily detecting any attempt to tamper with, or break the seal. By itself, a lock can usually be opened and closed fraudulently without detection, so it’s a good idea to include some other form of sealing device too.

Collection boxes, buckets, and tins must be opened and counted by two people – you and someone to whom you are not related.

Raffles and lotteries

There are very strict and complex laws relating to raffles and lotteries. Fundraisers must consult The Institute of Fundraising Laws before organising a raffle or lottery. If you – or anyone on your behalf – is thinking of running a lottery in England, Wales or Scotland, we strongly recommend that they get a copy of Lotteries and the Law, available from the Gaming Board of Great Britain.

In Northern Ireland, contact the Northern Ireland Council for Voluntary Action for a copy of their booklet Lotteries: A Guide for Voluntary Groups.

Keep it Safe

The Stuart Feakins Trust cannot accept liability for accidents. Please make sure that everyone is safe while having fun and raising funds for The Stuart Feakins Trust . The Stuart Feakins Trust does not encourage particularly hazardous activities, such as hang-gliding, parascending, microlighting, abseiling, assault courses, or bungee jumping.

You must comply with the Health and Safety at Work Act 1974, and all other relevant subordinate legislation. Remember: the Health and Safety Act applies to volunteers as well as to employees.

If you are going to be carrying money around, be vigilant about personal security. Always use a safe route and always be accompanied and/or carry a personal alarm. Make sure that no-one is fundraising, working or spectating in an unsafe environment – assess the risks involved and make sure that they are eliminated or minimised to an acceptable level.

Do not allow children to ask for/collect money alone or without an adult (someone over 16 years of age). If sub-contractors or facilities (portaloos, bouncy castles etc) are used, make sure that they have the requisite experience and insurance cover.

Consider First Aid requirements. Contact your local branch of St John’s Ambulance for advice or assistance. Consider fire safety – contact your local Fire Station.

Consider using other national sources of free health and safety advice, for example, The Health and Safety Executive(HSE). See www.hse.gov.uk The HSE recommends that event organisers carry out a Risk Assessment. This is defined as simply ‘a careful examination of anything related to your event that could cause harm to people’, so that you can weigh up whether you have taken suitable precautions or should do more to prevent harm. For more information, including ‘five steps to a risk assessment’, visit www.hse.gov.uk/risk.